Article I – Name
This Association shall be known as the New Jersey Professional Process Servers Association, hereinafter referred to as NJPPSA.
Article II – Purpose
To promote and upgrade the professional process serving industry through the following objectives:
- Section 1 – Proposing and supporting any legislation and rule change that will benefit the professional process service industry.
- Section 2 – Combating any legislation and rule change that may be detrimental to the professional process service industry.
- Section 3 – Establishing and maintaining a personal, professional and ethical standard for the professional process service industry through the promulgation of Canons of Professional and Ethical Conduct for Professional Process Servers.
- Section 4 – Improving relations between the professional process service industry, the legal community, the courts and the general public, locally, nationally and internationally.
- Section 5 – Establishing and supporting professional process server education and training programs.
- Section 6 – Establishing and promulgating standards of practice for the professional process service industry.
Article III – Membership
- Section 1 – Membership in the Association shall be open to all persons who have been directly or indirectly affiliated with the profession of process serving for a minimum of one year. Membership is approved on an individual basis and is not transferable.
- Section 2 – All applications for membership must be completed in full on a form approved and provided by the Association. Each application must be accompanied by one year’s annual dues plus the non-refundable application fee as prescribed by the Board of Directors. These funds shall be deposited in an account until the application is either approved or rejected.
- Section 3 – Classes of membership and requirements for membership shall be defined by the Board of Directors.
- Section 4 – Membership shall not be granted to any person who has been convicted of a crime involving moral turpitude unless such conviction has been officially pardoned or the record of same has been expunged, or a certificate of rehabilitation, or like equivalent, has been issued by an appropriate governmental agency. In addition, membership shall not be granted to any applicant who has had their license, permit or right to serve process revoked by any issuing authority unless said revocation has been rescinded and the license, permit or right to serve process reinstated.
- Section 5 – No person shall be denied membership because of race, color, religion, sex, sexual orientation or ethnic origin.
- Section 6 – Membership may be suspended or terminated by the Board of Directors for violations of these Bylaws and/or the Canons of Professional and Ethical Conduct for Professional Process Servers.
- Section 7 – Termination of membership. Termination for non-payment of dues, or for violation of these Bylaws or the Canons of Professional and Ethical Canons for Professional Process Servers, shall be effective on the date determined by the Board of Directors.
Article IV – Dues
- Section 1 – The annual dues shall be determined by majority vote of the membership and shall remain in effect until changed.
- Section 2 – The fiscal year entering the payment of dues shall be January 1st of the following year.
Article V – Election of Officers and Directors
- Section 1 – The officers shall consist of a President, Vice President, Secretary, Treasurer, and three (3) Directors. The officers shall be elected at the annual meeting of the association for a term of one year commencing on the first day of January following the election.
- Section 2 – No member shall be eligible to be an officer or director until they have been a member for two years. Effective 1/95.
- Section 3 – The immediate past President shall serve one year on the Board of Directors.
- Section 4 – Officers shall be elected by majority vote of members present at the election meeting, which will be the last meeting of the fiscal year. Nominees receiving the highest plurality of votes will fill all seats in order of total votes received. Majority vote shall not be required. No proxies shall be allowed.
- Section 5 – At no time shall more than two officers or directors be from the same agency.
- Section 6 – No member shall hold the office of President for more than (2) consecutive terms.
- Section 7 – A vacancy in any office shall be filled by the Board of Directors.
- Section 8 – The Board of Directors of the Association shall consist of the officers and past President noted in Sections 1 and 3 of this Article.
Article VI – Duties of Officers
- Section 1 – The administration and management of the Association shall be controlled by the Board of Directors. They shall have the authority to do any and all things necessary for the administration of NJPPSA. Decisions shall be reached by majority vote of the Board of Directors present. No proxy voting shall be allowed.
- Section 2 – The President shall preside at all meetings, shall make all appointments that are deemed necessary to run the Association and shall submit at the final meeting of the fiscal year an annual report describing programs and Board actions.
- Section 3 – The Vice President shall perform the duties of the office of President whenever the President is unable to do so.
- Section 4 – The Treasurer shall perform the duties of the office of President whenever the President and Vice President are unable to do so.
- Section 5 – The Secretary shall cause to be recorded the minutes of all Board meetings and conferences and shall be responsible for receiving and transferring all communication to the Association.
- Section 6 – The Treasurer shall be responsible for carrying out all fiscal policies and procedures adopted by the Board. Shall be responsible for preparation of financial statements and presentation of these to the Board at each regular Board meeting; and shall submit written report to membership.
- Section 7 – A petition; signed by signatures representing twenty (20) percent of total votes Eligible to vote at the time in the Association requesting the holding of an election for the purpose of recalling a member of the Board or any officer, may be filed at any time with Secretary. If recall is for the Secretary, the petition shall be filed with the President. After verification of the signatures, the President shall certify the petition and immediately direct a ballot by mail to each member. The ballot shall read as follows:
Shall (name of officer/director) be recalled?
A “Yes” vote shall be counted as for the recall and “No” vote shall be counted against the recall. Only members in good standing shall be entitled to vote at such election. Such a recall shall require two-thirds affirmative votes of executed ballots received by the Secretary or President with fifteen (15) days. If the recall is successful, the Board shall fill the vacancy at the next meeting.
- Section 9 – The Board shall adopt procedures for arbitration grievances. All members are bound by the arbitration and grievances procedures as adopted by the Board.
Article VII – Meetings
- Section 1 – There shall be an annual meeting of the association held during the fourth quarter of each year at which time, in addition to the conduct of regular business, the election of officers shall be held.
- Section 2 – A quarterly conference shall be held. Officers reports, committee reports, and any new or old business as the membership see fit will be discussed at the meeting.
- Section 3 – Meetings of the Board of Director shall be called by the President. A Board meeting must be called within thirty (30) days if requested by any five (5) members of the Board, or if petitioned for by a majority of members. The voting membership shall be notified of all Board meetings. There shall be a minimum of four (4) Board meetings annually. A Board meeting can only be held with a quorum of four (4) Board members present.
- Section 4 – Special meetings of the Board may be held by teleconferencing.
- Section 5 – Members shall be admitted to all meetings and conferences except executive sessions. Non-members may be admitted to general meetings and conferences unless disapproved by a majority of the members present. Only meetings involving personal affairs of any individual may be held in executive sessions. Non-members will not be admitted to Board meetings.
- Section 6 – The latest edition of Robert’s Rules of Order shall govern the conduct of all meetings and elections.
Article VIII – Bylaw Amendments
- Section 1 – Proposed Bylaw amendments must be submitted to the Secretary sixty (60) days prior to the date of a conference and published to the membership not less than thirty (30) days prior to conference at which it will be voted on.
- Section 2 – The Bylaws may be amended or revised by an affirmative two-thirds (2/3) vote of the membership present at a conference.
- Section 3 – Bylaw amendments or revisions may be acted upon only at the time published in the conference agenda unless a majority of the membership present at that time agrees to a later time for further action on them.
- Section 4 – The Bylaws may also be amended or revised by unanimous vote of the Board of Directors present.
Article IX – Standings Committees
- Section 1 – There shall be the following standing committees of the association which shall be appointed annually by the President.
- Budget and Audit
- Certification and Continuing Education
- Regulatory Affairs
- Grievance and Arbitration